More Powerful Search Tools to Speed Up Your Review

Let’s imagine it’s Wednesday. You’ve sat on a request for production from opposing counsel for a couple weeks too long and the production is now due first thing Monday morning. Time is obviously of the essence, and the speed at which you can search through your documents and determine what’s responsive will play a critical role in your success. How many documents are you looking through—hundreds or thousands? Complex Excel files or long email threads?

A second important factor are the human resources you have available to you. Who’s on your review team? Two people or twenty?

We think there’s a third critical element to determining whether you meet your deadline, and that’s the strength of your toolset. If you don’t have the ideal amount of time or size of team, how much of an impact can your tools make? We think a significant one.

That’s why we’ve always prioritized the power and ease of use of our search tools. And this month, we continue to make significant strides in both.

On just the surface, Everlaw’s search now looks a bit different.

  • The default ‘And’ operator in the query builder has been removed. Instead, you can add either operator from the top of the screen to create a complex search.ediscovery search
  • We’ve updated the date selector to require fewer clicks to choose the date(s) you need.
  • A small “More Options” tab has been added to every container. If you don’t want more options, no need to engage. But if you do, they’re here for you.

But under the hood, even more has changed. We’ve given power users a dramatic improvement in the range of searches they can run by incorporating grouping into the search page and simplifying previously tedious workflows that required multiple searches and binders. The improvements to search include:

  • The ability to search through and create filters for all documents in a context group. This will accommodate workflows such as searching for inclusive emails or easily deduplicating a search.
  • The ability to create nested, grouped searches. This is particularly helpful when needing to QA productions and understand what’s in them, or identify incorrectly coded documents and assign them for review.
  • The ability to negate entire logical containers.

The details of how we’ve done all this are complex and are best saved for a deep dive, so be sure to check out our more detailed documentation.

Additional updates to our tools include:

  • Predictive Coding Holdout Set Update: With this release, we are allowing users to opt into using an active holdout set feature. This is an additive feature designed for power users who want to avoid potential bias in their holdout set when evaluating their models. Read about the nitty gritty of it here.
  • New Metadata Fields: Produced To and Produced to Productions: To better help you identify which original documents correspond to which produced documents, a “Produced To” field will be generated whenever a document is produced. Another new field, “Produced to Productions,” will list the productions that document was part of.
  • Support for Multi-Page TIFF File Uploads: With this release, uploads containing multi-page TIFF files are also supported.

If strength of search is important to you, and we know it is, be sure to check out the details of these additions the next time you log in to the platform. We wish you happy (and powerful) searching!